In-class Work...

Geographic Information Systems offers a CIP where the main heading lists an author and a second author is "traced" at the bottom of the CIP.  Create a catalogue record for this book using the tags studied to date.

Title Page

Title Verso

What is meant by -- in AACR2R?

--"Chief source of information"

The Chief source of information is the primary place to look when cataloguing an item.  It is the source of bibliographic data that is given preference as the main source from which a bibliographic description is prepared.  Ex.  Title page is used as the chief source for a book.  Each chapter starts by defining its chief source of information.

--"Prescribed sources of information"

Prescribed sources of information lists the preferred order of an item when copying data from that item into the bibliographic record.  Prescribed sources of information can include other information besides the chief source of information such as a label, information issued by a publisher, the container / case the item came in, or other accompanying material located with the item.  Any information that is not from a prescribed source is enclosed in square brackets [   ].

--"Areas of description"

An “area” of bibliographic description is a specific bibliographic area for any item being catalogued using AACR2.  This area contains elements; an element is a word, phrase, or group of characters that represent an area of bibliographic information. 

Ex. Area 1.1 has 3 elements: 

Title Proper - the main title of an item or the start of the title

Other title information - a phrase on an item that is connected and follows the title proper, also called sub-title

Statement of Responsibility - a written statement of intellectual or artistic contribution such as the writer, editor, illustrator, composer, artist, etc.

The different areas of description are: 

·         Title and statement of responsibility

·         Edition

·         Material (or type of publication) specific details

·         Publication, distribution, etc.

·         Physical description

·         Series

·         Note

·         Standard number and terms of availability

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 Joint Steering Committee for Revision of AACR.  (2005).  Anglo-American Cataloguing Rules, 2^nd ed. Rev.  Chicago:     American Library Association, Canadian Library Association, and the Chartered Institute of Library and Information    Professionals. 

The Anglo-American Cataloguing Rules (AACR)

The Anglo-American Cataloguing Rules is a set of rules that were written to provide guidance to many libraries in many different countries.  Canada, United States, Great Britain, and Australia follow these rules as a way of sharing resources, providing consistent coding of materials, and as a source when making important decisions.  The AACR2R has 11 chapters for different information resources and materials with each chapter having 8 areas of description.

Chapter 1 – General rules that cover all chapters from 2- 12.

Chapter 2 – Books, pamphlets, and printed sheets

Chapter 3 – Cartographic materials

Chapter 4 – Manuscripts

Chapter 5 – Music

Chapter 6 – Sound recordings

Chapter 7 – Motion pictures and videorecordings

Chapter 8 – Graphic materials

Chapter 9 – Electronic resources

Chapter 10 – Three-dimensional artefacts and realia

Chapter 11 – Microforms

Chapter 12 – Continuing resources

MAchine Readable Cataloguing

Machine Readable Cataloguing (MARC) is an international standard that is used to create computerized bibliographic records.  These records are shared amongst other libraries by “copy cataloguing”.  MARC uses descriptive elements of an item such as the title, author, physical characteristics, etc., into a code that online library databases can recognize and convert into data that can be understood by users.  We use MARC21 which is a combination of Canadian MARC and USMARC.  The official site can be found at http://www.loc.gov/marc/ .

MARC Structure

Field – An area of description

Tag – a three digit symbol that represents each field

            Tags by area of description:

                        245 - Title and Statement of Responsibility

                        250 - Edition Area

                        260 - Publication, Distribution, etc

                        300 - Physical Description

                        5XX - Note Area

                        0XX - Standard Numbers

Indicators – follow and define each tag.   It is important that Indicator positions be recorded accurately in order to provide accurate search results.

Sub-tag – used to separate each element within each field and are represented by letters (a, b, c, d, e)

Delimiter – a symbol that us used to designate a sub-tag usually a dollar sign ($a, $b)

LIBR1005 - Descriptive Cataloguing I

The goal of LIBR1005 is to introduce us to Descriptive Cataloguing by teaching us how to prepare an original catalogue record using Machine Readable Cataloguing (MARC) and following the Anglo-American Cataloguing Rules (AACR) as our guide.  As I understand it, original cataloguing is the process of preparing a bibliographic record from scratch without the aid of a pre-existing record of the material or resource being catalogued.  This makes me think that original cataloguing is a time consuming process because we are creating a new record completely from scratch.  In descriptive cataloguing we study the part of cataloguing that deals with the bibliographic and physical description of a bibliographic record that is being created for use within a library.